Refer

Privacy and Cookies Policy

Last updated: July 2025
Reviewed: This policy will be reviewed bi-annually.

Gifted Women is committed to protecting your privacy and handling your data in a transparent, secure, and respectful way.

1. Who We Are

We are Gifted Women, a registered charity in England and Wales (Charity number: 1195795).

Our registered address is:
Mutley Baptist Church, Mutley Plain, Mutley, Plymouth, PL4 6LB.

You can contact us regarding this policy at: info@giftedwomen.co.uk

2. What Personal Data We Collect and Why

We collect personal data through the following ways:

2.1. Referral Form

When you submit a referral, we collect personal information such as:

  • Name
  • Contact details (e.g. phone or email)
  • Referral details and case background (including sensitive data related to lived experience of multiple disadvantage)

Purpose: To process and respond to referrals and provide appropriate support.

Legal Basis:

  • Consent (by completing the referral form)
  • Legitimate interest (to deliver support services)

2.2. Newsletter Sign-Up

If you sign up for our newsletter (via Mailchimp), we collect:

  • Name (optional)
  • Email address

Purpose: To send updates and news about our work.

Legal Basis:

  • Consent (you can withdraw at any time by clicking “unsubscribe” in any email)

2.3. Online Donations

When you donate via our platform (JustGiving), we collect:

  • Name
  • Contact details
  • Payment information

Purpose: To process your donation, thank you, and meet our legal obligations.

Legal Basis:

  • Legal obligation (e.g. financial records)
  • Legitimate interest (charity administration)

3. Special Category Data

Some referrals may include special category data, such as information about health, ethnicity, or lived experience. We handle this data with extra care and only process it where necessary to deliver our services, with appropriate safeguards in place.

4. Who We Share Your Data With

We do not sell or share your data with third parties for marketing.

We may securely process data via:

  • Mailchimp (email newsletters)
  • JustGiving and Beacon (donations)
  • Google Analytics (site traffic and behaviour analysis)
  • YouTube (embedded videos)

Each processor is GDPR-compliant.

5. How Long We Keep Your Data

We only keep personal data for as long as necessary:

  • Referral data: typically no more than 2 years after case closure
  • Donation records: 7 years (for financial compliance)
  • Newsletter subscribers: until you unsubscribe

6. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request erasure of your data (in some cases)
  • Withdraw consent at any time
  • Object to certain types of processing

To exercise any of these rights, contact us at info@giftedwomen.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk

Cookies Policy

1. What Are Cookies?

Cookies are small files placed on your device when you visit a website. They help the site function properly and provide insights into how visitors use it.

2. What Cookies We Use

Essential Cookies

These are necessary for the site to function and cannot be disabled.

Embedded Content Cookies

Our site may include embedded YouTube videos. These may set cookies to track usage.

Analytics

We want to process as little personal information as possible when you use our website. That’s why we’ve chosen Fathom Analytics for our website analytics, which doesn’t use cookies and complies with the GDPR, ePrivacy (including PECR), COPPA and CCPA. Using this privacy-friendly website analytics software, your IP address is only briefly processed, and we (running this website) have no way of identifying you. As per the CCPA, your personal information is de-identified. You can read more about this on Fathom Analytics’ website.

The purpose of us using this software is to understand our website traffic in the most privacy-friendly way possible so that we can continually improve our website and business. The lawful basis as per the GDPR is “Article 6(1)(f); where our legitimate interests are to improve our website and business continually.” As per the explanation, no personal data is stored over time.

3. Controlling Cookies

Although we do not currently display a cookie consent banner, you can control cookies in your browser settings by:

  • Clearing or blocking cookies
  • Setting preferences for specific websites

For more information, visit:
https://www.allaboutcookies.org/

Changes to This Policy

We may update this policy from time to time. When we do, we will revise the “Effective date” at the top of the page.

If you have any questions about this policy, please contact us at: info@giftedwomen.co.uk